Privacy Policy

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Effective Date: 26th August 2024

Welcome!
Protecting your privacy is crucial to our mission at Eco REKO. This privacy statement outlines how we handle information that can directly or indirectly identify an individual (“personal data”) and details specific practices related to capturing, monitoring, and reporting carbon emissions data.

Summary
This privacy statement aims to explain what personal data Eco REKO collects, who uses your personal data, for what purpose, for how long, and what rights you have in this context, with a specific focus on data related to carbon emissions tracking and reporting.

1. Collection of Carbon Emissions Data
Eco REKO’s SaaS platform is designed to help organizations capture and analyse carbon emissions data across various sources. This data collection process involves several types of data, which may include:

Activity Data: Data related to activities that produce carbon emissions, such as energy consumption (electricity, gas, fuel), transportation (vehicle usage, flight details), and industrial processes.

Emission Factors: Data used to calculate greenhouse gas emissions from activity data, such as specific coefficients that convert energy usage into CO2 equivalents.

Sensor Data: Data collected from IoT devices and sensors installed in facilities to measure real-time energy consumption and emissions.

Geolocation Data: Location-based data from devices or sensors that help identify the specific location of emissions.

Operational Data: Information related to the operational aspects of your business that may impact carbon emissions, such as production rates, inventory levels, or facility operation hours.

User-Generated Data: Data manually entered by users related to their business activities, operations, or sustainability initiatives.

Personal Data: Although the primary focus of Eco REKO’s platform is on carbon emissions data, there might be instances where personal data is processed, particularly if individuals are directly involved in emissions-related activities. This can include:

Employee or Contractor Information: Data related to specific employees or contractors who are responsible for or involved in emissions tracking and reporting.

Usage Data: Data on how individual users interact with the Eco REKO platform, which may help us improve our services and ensure compliance with legal requirements.

2. Purpose of Processing Carbon Emissions Data
Eco REKO processes carbon emissions data for several purposes:

Emissions Tracking: To accurately capture and monitor carbon emissions across different activities and processes within your organization.

Compliance and Reporting: To generate detailed carbon emissions reports required for regulatory compliance (e.g., European Union Emissions Trading System (EU ETS), Carbon Reduction Commitment (CRC), or other local and international regulatory frameworks).

Sustainability Analysis: To provide insights and analysis that help organizations identify areas for improvement, optimize their carbon footprint, and develop sustainability strategies.

Audit and Verification: To support auditing and third-party verification processes, ensuring the accuracy and credibility of emissions data.

Benchmarking: To compare your organization’s emissions data against industry standards or other companies in the same sector.

User Experience Enhancement: To enhance the user experience on our platform by providing tailored recommendations and insights based on usage patterns.

3. How We Monitor and Secure Your Data
Eco REKO employs advanced technologies and methodologies to monitor and ensure the accuracy of carbon emissions data:

Real-Time Data Monitoring: Our platform continuously monitors data from various sources, including IoT sensors and smart meters, to provide real-time insights into emissions.

Data Verification and Validation: Automated checks and algorithms are used to verify and validate the accuracy and completeness of emissions data. This includes cross-referencing data from multiple sources to ensure consistency.

Advanced Analytics and Machine Learning: Eco REKO uses machine learning models to analyze patterns and predict future emissions based on historical data, helping organizations proactively manage their carbon footprint.

Security Measures: We implement robust security measures, including encryption, access controls, and regular security audits, to protect your data from unauthorized access or breaches.

4. Sharing of Carbon Emissions Data
Eco REKO may share your carbon emissions data with third parties only under specific conditions:

Regulatory Authorities: When required by law, we share emissions data with regulatory bodies for compliance purposes.

Third-Party Auditors: For verification purposes, your emissions data may be shared with authorized third-party auditors who perform independent audits.

Service Providers: We may share data with trusted service providers who assist in data analysis, cloud storage, or other necessary services related to the processing of emissions data.

Corporate Partners: With your consent, we may share aggregated, anonymized emissions data with partners to support industry-wide sustainability initiatives and benchmarking efforts.

5. Retention of Carbon Emissions Data
Eco REKO retains carbon emissions data for as long as necessary to fulfill the purposes outlined in this statement:

Active Use: Data will be retained while your organization actively uses the Eco REKO platform and services.

Regulatory Requirements: We retain emissions data to comply with applicable laws and regulations, which may require retention for specific periods.

Historical Analysis and Benchmarking: Data may be retained for historical analysis and benchmarking purposes, provided it has been anonymized to remove any personal identifiers.

6. Your Data Protection Rights
You have several rights regarding your carbon emissions data and any associated personal data:

Right of Access: You can request access to your emissions data and any personal data we hold.
Right to Rectification: You have the right to request correction of any inaccurate or incomplete data.

Right to Erasure: You may request the deletion of personal data, subject to legal and contractual restrictions.

Right to Restrict Processing: You have the right to restrict the processing of your data under certain conditions.

Right to Data Portability: You can request a copy of your data in a structured, machine-readable format.

Right to Object: You have the right to object to certain processing activities, including those related to direct marketing or data profiling.

7. Legal Basis for Processing
Eco REKO processes carbon emissions data based on several legal bases:

Consent: We process your data with your explicit consent, especially when sharing data with third parties or using it for purposes beyond the core functionality of the platform.

Contractual Necessity: Data processing is necessary to fulfill contractual obligations with your organization.

Legal Obligation: We process data to comply with legal obligations, including environmental and sustainability regulations.

Legitimate Interest: We may process data based on our legitimate interest in improving our services, provided this does not override your rights and interests.

8. Contact Information
For any questions or concerns regarding this privacy statement or your data protection rights, please contact our Data Protection Officer at dpo@ecoreko.com.

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